AI CRM for real estate agencies
Your agency needs a system.
Not more tools.
We combine our CRM with proprietary AI to qualify portal leads, schedule viewings, recontact prospects and manage your whole portfolio through an APP, where the sales lead oversees and decides everything from their phone.
Run your agency from your phone with AI
Pipeline · Live
142 opportunities
NewNew
38
Qual.Qualified
24
ProposalProposal
18
ClosedClosed
9
María González
$1.840
Carlos Martín
Lead — Inmobiliaria
Revenue today
$16,580
+0% today
47 leads today · Auto
The real problem
Most agencies lack structure and procedures.
Inbox · without a system
Your team doesn't need more tools. They need the system to reply first.
Portal leads cool down because it takes more than 30 minutes to reply.
Viewings that go unconfirmed and gaps in the sales calendar.
Prospects change their mind with no one following up.
Portfolio scattered across Excel, the agent's WhatsApp and portals.
No visibility of which agent closes best or which area performs best.
Hard to keep contact alive with buyers from 2-3 years ago.
We build the system that connects your whole agency in seconds on your phone.
How the system works
The CRM should do the work. Not create it.
Most systems end up being just another operational burden. Ours automates a good part of your team's work.
Estimate based on your company type
15 people · ~300 leads/month
Time savings
What your team stops doing by hand.
Monthly summary
Manual work your team stops doing:
0h
automated each month
Daily
5.3h
Yearly
1,392h
Ahorro en gestión · a $20 USD/h
$0USD/month
≈ $27,840 USD per year
Less admin. More execution.
Mobile operational intelligence
Your whole company, accessible with AI from your phone.
Not AI for demos. AI for real operational work. Query any data and create tasks, meetings and notes for your team in seconds.
Assistant
Online
How many leads came in from portals today?
47 new leads. 12 already qualified as high-intent buyers.
Which viewings do I have scheduled this week?
23 confirmed across 4 areas. 3 rescheduled automatically.
Create a task for Paula: call Martín Sosa about the Salamanca flat.
Task assigned to Paula · Due today 6:00 PM · Notification sent.
Which prospects haven't been contacted in a while?
14 buyers with no contact in over 21 days. Automatic recontact running.
Pull a sales report by agent this month.
Report generated · Top 3: Marta López ($82K), Diego Pérez ($64K), Sara Ruiz ($48K).
Which areas are selling best?
Top: Chamberí (8 deals), Salamanca (6), Retiro (5). Total billed: $194K.
Which properties haven't had viewings in a while?
9 properties with no viewing >30 days. Suggest reviewing price or expanding campaigns.
How many new listings came in this month?
18 new listings, 12 already published on portals with professional photos.
Your business data, instantly at hand. From anywhere.
Team experience
Teams that stop repeating tasks are teams that produce more.
When your people don't waste hours on manual work, they spend those hours on what moves the business.
What they stop doing
- Copying data between spreadsheets
- Resending follow-up emails
- Searching info in 5 places
- Moving leads between systems
- Confirming bookings by hand
- Generating reports manually
- Remembering pending tasks
- Updating statuses one by one
Manual work that adds no value → automated.
Time freed up
up to 70%
of operational work
Capacity per person
+3×
with the same team
What they do instead
High-value work.
Close sales, serve customers well, build relationships, decide with data.
The difference that changes everything
Traditional CRMvsTFB AI System.
It's not just a CRM with AI. It's an operational layer that works for your company + a proprietary app so the leader can decide from their phone.
Traditional CRM
TFB AI System
Designed for
Traditional CRM
Operational teams. The leader is just an observer of the system.
TFB AI System
The leader. A native app to make decisions from the phone, with operations running on autopilot beneath.
Customer service and qualification
Traditional CRM
Your team replies and qualifies one conversation at a time. If they're away, it's lost.
TFB AI System
AI agents handle and qualify leads 24/7, on any channel, in your brand voice.
Recontacts and meetings
Traditional CRM
Manual reminders. What the team forgets, falls through.
TFB AI System
Automations that recontact, schedule and confirm meetings with no human intervention.
Internal tasks and processes
Traditional CRM
Assigned by hand, living in spreadsheets or scattered chats.
TFB AI System
AI creates, assigns and supervises tasks inside each customer's flow.
Customer processes
Traditional CRM
Each stage depends on someone triggering it manually.
TFB AI System
Automatic actions at every stage: communication, documents, follow-ups, closures.
Queries and reports
Traditional CRM
Pulling a report takes hours or depends on someone else on the team.
TFB AI System
You ask the AI from your phone. Instant answer, 24/7.
Decision-making
Traditional CRM
You look at dashboards and decide by intuition or wait for meetings.
TFB AI System
The AI debates with you: shows scenarios, compares options and proposes next steps.
Leader mobility
Traditional CRM
Visibility fragmented across panels. Hard to operate from the phone.
TFB AI System
Native app with everything: sales, leads, team, reports, AI. In your hand, all the time.
We work with real estate agencies in Spain and LATAM
What it is and what it's for
What is a CRM for real estate agencies?
A CRM for real estate agencies manages the full real estate lead cycle: portal lead capture (Idealista, Fotocasa, local equivalents), automatic qualification, viewing scheduling, prospect follow-up and portfolio centralization. The AI scores leads in seconds and routes them to the right agent by area and product.
What a CRM for real estate agencies is for
Don't lose portal leads
Automatic 24/7 intake and reply in under 5 minutes — the window where 80% of real estate leads are lost.
Route viewings to the right agent
Rules by area, property type or availability assign every lead with no internal friction.
Follow every prospect to close
Visible viewing → offer → deposit → deed pipeline, with alerts when a deal cools down.
Centralize portfolio and agents
All portfolio, team and pipeline in one view, accessible from the sales lead's phone.
Frequently asked questions
What we've already solved with real agencies.
We learned working with agencies that live on lead response time. The idea is simple and critical: adapt your agency to the future of commercial management.
Yes. We receive leads from the main portals and publish the portfolio back where the portal allows it.
Built for real companies
Designed for companies that need structure and scalability.
Recognition
OpenAI Select Partner
The Funnel Box was recognized within the OpenAI Partner Network as a Select Partner — the tier that distinguishes firms with demonstrated ability to deliver AI solutions in real enterprise environments.
Read the announcement
Forbes Business Council
The Funnel Box's application to Forbes Business Council was pre-approved on merit and business track record — Forbes' curated community for business leaders.
Request a demo
Your business already generates plenty of complexity.
We build the system that organizes it.
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